The role of the Virtual Assistant has grown in significance and prominence over the last 5 years. More businesses are hiring virtual assistants and integrating them in the work force. In fact, many virtual assistants have been contracted for long- term engagements that they are considered remote employees of the company.
The demand for virtual assistants has been spurred by the realization that they offer the best solution for every business. By contracting virtual assistants, you can improve your profitability because you lower cost of business without compromising quality of work.
Here are 4 ways you can use to maximize the value of your Virtual Assistant:
Assign Non- Core Functions – It is difficult to get things done if your business is disorganized.
Virtual assistants were previously hired to lend organization to a business. A business owner should not be tied down by tasks not directly related to the core enterprise.
Can you imagine missing a request for a bid proposal simply because you were focused on updating your calendar and appointments?
Identify the non- core functions of your business and delegate these tasks right away to your Virtual Assistant.
Manage Back Office Operations. Every business has its own level of support services. These are referred to as back office operations because in a real office setting, they are hardly seen on the floor.
Back office keeps your business running efficiently. It consists of different departments such as Accounting, Human Resources and Information Technology.
You can designate a Virtual Assistant to handle each of these back office functions. For example, a VA for Accounting would have the following scope of work:
- Payroll Preparation
- Accounts Management
- Cash Management
- Financial Statements
Outsource Specialized Skills. The virtual assistance industry has grown in response to the demand of global business. Virtual assistants are no longer limited to administrative work. You can find a VA for any skill you need for your business. These skills may include:
- Digital Marketing
- Website Design
- Software Development
- Content Writing
- Market Research
It is better to outsource specialized skills so you can be assured it will be given proper time and attention.
Get the Virtual Assistant Involved. Virtual assistants are highly experienced people. Many have had the experience of working in regular office. They know what it’s like to collaborate with other people, work with a boss and run after deadlines or quotas.
Many have also received additional training to improve their levels of competencies and proficiencies in key areas of operation. You should capitalize on these experiences and learned skills by having the Virtual Assistant more involved in the business.
When you are meeting with your Virtual Assistant, get his or her opinions or perspectives on your business. Allow the VA to share his or her analysis on certain pressing issues.
By doing this, you are discovering how your business is viewed though a different filter. Keep in mind, the Virtual Assistant has no interest in your business. Chances are his or her perspective will not be biased.
The most important thing to remember when hiring a Virtual Assistant is that he or she is not a miracle worker. The VA is human after all. You have to respect the Learning Curve and be patient. In time, your Virtual Assistant will be your company’s most valuable asset.